Island Dunes Country Club

Island Dunes Country Club
Soft Courts

Friday, February 26, 2010

BOD Meeting Agenda 3/3/10


 
ISLAND DUNES OCEANSIDE 1 CONDOMINIUM ASSOCIATION, INC.
8880 SOUTH OCEAN
JENSEN BEACH, FLORIDA, 34957

BOARD OF DIRECTORS MEETING
TO BE HELD IN THE SOCIAL ROOM AT 3:00 PM ON MARCH 3, 2010
AGENDA

 
1. CALL MEETING TO ORDER
2. ESTABLISH A QUORUM
3. CONFIRMATION OF PROPER MEETING NOTICE
4. READING AND APPROVAL OF FEBRUARY 8, 2010 MEETING MINUTES
5. DISCUSSION AND DECISION REGARDING AN OCEANSIDE I BLOG AS PROPOSED BY JOHN ROZEK
6. DISCUSSION AND DECISION REGARDING AN ALTERNATIVE SUB-FLOORING MATERIAL AS REQUESTED
BY TOM KEIRNAN OF UNIT 910
7. REVIEW OF THE NEW OWNER’S INFO PACKAGE PREPARED BY TED BLANCHARD
8. NEW BUSINESS
10. ADJOURN
 
 
 
__________________________________ _______________
MICHAEL MONIN, PRESIDENT DATE
This notice has been posted upon Condominium Property by order of the Board of Directors and in compliance with the By-Laws of the Association and the Florida Condominium Act.

Newsletter January 2010

Island Dunes Oceanside 1 Condominium Association, Inc.

8880 South Ocean Drive

Jensen Beach, FL 34957

THE OCEANSIDE I WAVE
JANUARY 2010


WE ARE WELL INTO ANOTHER WONDERFUL SEASON! THE GROUNDS AND BUILDING LOOK GREAT! THE SOCIAL ELVES HAVE KEPT THE LOBBY AND GROUNDS DECORATED AND ARE COORDINATING A GRAND SERIES OF EVENTS FOR THE SEASON. THE LOBBY IS NOW BEAUTIFULLY DECORATED FOR VALENTINES DAY AND WE’RE LOOKING FORWARD TO OUR VALENTINES’ POT LUCK AND DJ!
FOR THOSE OF YOU WHO WOULD BE INTERESTED IN HELPING HAITI, SEE THE INFORMATION AND BOXES IN THE SOCIAL ROOM THAT DAVE AND JANE KLAR HAVE ORGANIZED. ALSO, INFORMATION IS PROVIDED BELOW IN THE "ARROUND TOWN" SECTION BELOW.
WEB SITE
The Oceanside I Website – http://www.islanddunesoceanside1.org// is available for contact information, meeting minutes, rules and regulations, the Newsletter, the latest on storm advisories and the house directory by unit number and by alphabetical listings. This web-site is secured for Unit Owners through your password – contact Barbara Blanchard at the office if you need help.
Our sincere thanks to Rip Rapacki who developed the Island Dunes web site and has been managing it. Unfortunately he is retiring from web site duties and and we need a replacement – any volunteers? Please help!


THE NEWSLETTER
Your ideas, suggestions and input to improve future editions of your Newsletter are sincerely requested and greatly needed. Please Email input to Barbara at islanddunes1@comcast.net.
Many thanks to contributors to this newsletter – Ted Blanchard, Sue Brown, Marylin Fletcher, Terry Kish, Dave and Jane Klar, Jean Micera, Betty Monin, Charles Singer, Doug Smith, Marilyn and Jerry Walters

OCEANSIDE I BOARD AND MANAGEMENT NEWS
The Annual Members Meeting was held on January 20, in the Social Room. Reports were made by officers, managers, and committee chairs. The full reports will (hopefully) be available on the website, and are summarized below. Following the members meeting, there was an organizational meeting which resulted on the following designated responsibilities for 2010:
The ID board: Mike Monin, President; Paul Barton, Vice President; Bob Hammond, Treasurer; Marilyn Walters, Secretary; Joanne Gillese, Director
IDCC board Representatives: Jim Ziemba and Charles Singer
POA Board Representatives: Paul Gillease and Jean Lallement


The Presidents Report - Mike Monin
Our heartfelt thanks to the efforts of Ted and Barb who have been nothing short of spectacular in keeping our building, its operation and its finances in very good shape.
Three areas of cost increase caused our overall unit assessments to increase some 3% which, under the circumstances, was quite modest:
Additions to Reserve accounts – these accounts are targeted to help defray predictable costly events in the maintenance of the building to keep unexpected owner assessments to a minimum, and to abide by Florida statutes.
A higher increase to insurance costs than we had been told to expect.
Costs related to the two units going through the foreclosure process including lost assessments and dealing with the legal processes.
We are indebted to the efforts of Doug Smith, who has been on the Board or on the POA or just working like crazy for the organization for years! He’s decided to retire from the Board and we’re going to miss him badly. Our sincere thanks and great appreciation for all he has done for us. We will miss his active participation on the board, but look forward to continuing to receive his wise counsel and advice.
Thanks to all owners for their cooperation in regard to the repairs required for painted fire sprinkler heads and covers. Nearly 40% of the units had to have some work performed to bring the systems back into code compliance. It’s important to emphasize to any future contractors the importance of not painting or moving any fire sprinkler head or cover.
We have been making a continuing effort to correct the deterioration of the rebar reinforcement in many areas of our concrete balconies - with a program of regular monitoring and repair we hope to avoid the massive rebar restoration programs that some buildings have had to undergo.
We can all be thankful for the fact that we are blessed with a community of folks who have a long term attitude and care about their neighbors. We have had a couple of instances of owners or renters not following rules regarding short term rentals, parking, noise, pool activity, or walking across the dunes. We addressed each situation with the owners and will continue to monitor. Ted is currently putting together a new "package" of rules and information for renters and new owners.
We still need to receive copies of the "Declaration Page" of the condominium insurance papers from a number of units showing the Association of Island Dunes Oceanside I listed as an "Additional Insured" and that the policy carries at least $2000 worth of coverage for "loss assessments". This is an annual requirement of the Florida condominium statutes.
One of the really great things about living at Oceanside I is the community feeling that has been generated over the years. That kind of atmosphere doesn’t happen by accident. We’ve been blessed with outstanding efforts on the part of many people. This would include Jim Ziemba and Charles Singer for the IDCC board, Paul Gillease and Jean Lallement and Doug Smith for the POA Board, Jerry Walters and his team for the ARC, Jean Micera and her team for the Social Committee, and the ID Board for all their efforts. All these folks have done and continue to do an awful lot for all of us – many thanks!
Last but certainly not least my sincere thanks for the work of my fellow Board members – Joanne Gillease, Bob Hammond, Doug Smith, and Paul Barton. They’ve attempted to minimize my ability to make mistakes and, if anything at all went right with the Board this year, it’s their fault.
 
The Treasurers Report – Doug Smith
We were slightly under budget for 2009 due to the timing of some charges, collection of late fees and interest, and reduced maintenance charges and insurance costs. The surplus will be transferred to reserves for painting of the building, expenses to bring our elevators into compliance with the revised State Codes, bad debt exposure, re-bar repairs and boiler re-piping.
The Manager’s Report – Ted Blanchard
Finished 2009 inspections and rebar repairs - will start shortly on the 2010 inspection.
Completed Expert Shutters annual inspection & lubrication in 2009 - had fewer problems this year - will be starting on March 15, 2010 for the inspections and lubrications.
Completed the Fire Sprinkler Inspection - had over 150 heads to be replaced.
Door replacement was started - will start inspection soon for 2010.
- Completed 2009 insurance info from owners mandated by the Florida Statute.
- Performed all annual and semiannual maintenance.
- Replaced sewer pipes in the bike room and maintenance room.
- Put in new exhaust fans in the trash rooms.
- Replaced the door opener on north front door.
- Installed a new remote for the exercise room hooked up to the thermostat in the office.
- Had all inspections of the fire alarms & fire sprinklers required by law.
- Had the annual maintenance of the roof done per our contract.
- Hired a new maintenance man, Steve Mai. He is very good at his job and is doing well.

SOCIAL COMMITTEE - Jean Micera
Jean opened her remarks by thanking the members of the Social committee for a great deal of hard work throughout the year. She also stressed that the committee was actively interested in attracting new members and encouraged anyone who was willing to participate to join the group. Events that had been successful in the past and are planned for 2010 include:
Pancake Breakfasts
Regular TGIF Parties in the Social Room on Friday evenings
A Super Bowl Party with Super Bowl Pool on Feb 7
A Valentines Party on Feb 12 – Pot Luck
Bridge, Mahjong, and other games on a regular basis
Bingo for "huge" prizes
The "Jersey Boys" excursion in March
See the board in the lobby and the elevator listings for details of dates and times.
The Social Committee WANTS YOU! Come join the fun!!

BOOK CLUB NEWS – Terry Kish - There have been some changes to our dates and books.  We are meeting on the third Monday of the month, a change from the second Monday.
Feb. 15 The Shack - Author  William Young  - Building I  social room at  4pm 
March 15th  - A Land Remembered - Author Patrick Smith  - Building II social room at 4pm
April 19th - Mornings on Horseback - author David McCoullough  - Building I social room at 4pm 

THE ARC COMMITTEE – Jerry Walters
Arc committee issues to be addressed during 2010 include:
Staining or painting the front walk
Notice information sheets on the table in the social room
Standing water in the walkways
Ping pong table top, net, paddles and balls
Carpet and pads and/or floor tile in the elevators
Consideration of reserves for boiler capacity, replacement of metal door frames , spotting on the waterlines due to corrosion
Consideration of a decorative low brick border along the horseshoe walks to keep the chips in place, while adding a classy touch – perhaps some new plantings along the walk and near the building
Consideration of a lobby monitor and in-house cable hook up for information on building activities and meetings.

COUNTRY CLUB NEWS – Charles Singer, Marylin Fletcher
The Country Club
The Club will be sending out a survey to all the Club Member on the operation of the golf and tennis programs and the restaurant. Please complete and return as soon as possible. The survey will be helpful to the Club’s Board on the direction of the golf and tennis programs and to the restaurant owner on the operation of the restaurant. Your input will be appreciated.
Our new restaurant, Pietro’s, had a good summer and is now in full swing for the Season. It is an excellent facility adding to the ambiance of our complex and your support is encouraged. Pietro’s is now offering gift cards to Island Dunes residents providing a 10% discount (i.e. $100 card for of $90). The gift card can be used for food, drinks and taxes – tips would be on a cash basis.
Peitro’s is now offering a Sunday brunch – the first brunch in late January, was very well attended and offered a delightful array foods: omelets/waffles made to order, sausage and bacon, salad, salmon, roast beef, seafood newburg, chicken, rice, vegetables, and a lovely offering of desserts complimented with coffee and a mimosa or glass of champagne. Get your reservations in early as it is sure to be a popular venue for Valentine’s Day and Easter.
Tennis
The tennis soft court season is in full swing.  A "6.5 Mixer" was held in January with play in the morning and a cookout following.  The courts were full and everyone had a good time. The hard court season is underway with the men's round robin on Wednesday mornings, to which all men are welcome, and lots of play for the ladies.
The Club Championship will take place two weekends in February with a round robin format.  The first round will be February 13 with men's and ladies' doubles.  Mixed doubles will be played on Sunday.  The following weekend will feature the finals in all three categories and the annual picnic when play is finished.
Our pro, Conray deCuba, is always happy to find games for newcomers, as is his assistant, Elaine Kast.  Don't hesitate to visit with either one of them.  See you on the courts!
Golf
The golf season is well underway. The routine for the season includes ladies 18 holes on Mondays at 8:30, ladies 9 holes on Wednesdays at 9:00, men’s skins on Tuesdays at 1:00, men’s 18 holes on Fridays at 8:30 and couples on Sundays at 1:00pm. The February schedule includes a Ladies 9 Hole Invitational on Feb 3rd and the Susan G. Komen Cancer benefit on Feb 10th.
Tune up your game so we can field a great team to defend the Cup in the Condo Challenge which we won last year!!
 
 
ISLAND DUNES POA - Ted Blanchard
The POA Annual meeting is scheduled for February 10, in Building II at 7:00pm.
Phase #1 of the planting has been completed with Phase #2 to be done in February and March. There was some frost damage to the property. The landscaper feels that most of the plants will come back, but some will need to be replaced. The signs at the south end of the property, the front entrance and guard house have been repainted.
Work completed during the summer included
* Planting of 15 trees around the property
* Landscaping around the lift station, pool gate areas, north and south car rinse areas in November with more work to be done between December and the spring of 2010.
* Installation of new fencing around the north and south car rinse equipment.
* Installation of a heat pump for the Spa was
* Painting of the walls in the pool area, dune walk, and all trash containers
* Installation of a new gas line and two new gas grills
* Repair of pavers and trellises in the pool area.


PRESIDENT’S COUNCIL OF SOUTH HUTCHISON ISLAND – Charles Singer
There is no substantial new news to report on the beach renourishment program, except that St. Lucie County is seeking to join with Martin County to make the project more feasible. We will keep you advised on developments.
The contract for the repaving of A1A is being let in January and work is scheduled to start in May. We do not know whether the repaving will start at the Martin St. Lucie County line and go North, or start North of the the Power Plant and go South. Most of the work is scheduled to be done at night. The repaving of A1A will be a welcome relief

NEWS AROUND TOWN / PLACES TO GO / THINGS TO DO
COMING SOON_- MEMBERS’ MONDAY AT PIETRO’S – THE FIRST ONE FEBRUARY 22
A terrific evening at a wonderful price!
THE IDEA: Cocktails, dinner and dancing with fellow members of the Island Dunes community in our beautiful clubhouse.
THE GOAL: Have a great time and meet more friends from our five buildings
THE DEAL: Open bar from 6:00 TO 7:00PM - Hors ‘oeuvres - salad - choice of prime rib, grilled salmon, or chicken florentine – chef’s selection of sides - wine with dinner - dessert and coffee - tax and gratuity - dancing to the music of Frankie Holiday
THE TARIFF: $50 per person including everything!! (Billed to the member’s account) – You may also bring guests who are not members who will be billed to your account)
SIGN UP FOR THE FUN BEFORE: MONDAY, FEBRUARY 15
We need 30 couples total from all five building to make this work – just six couples from each building will do it! But we’d love more to fill the whole place!!!
IT’S GREAT TO BE A MEMBER OF ISLAND DUNES!!

HELP FOR HAITI - David and Jane Klar have organized an effort to collect donations for Haiti which will be delivered through Missionary Flights International (MFL) http://www.missionaryflights.org/.
Flying out of St Lucie County Airport in Fort Pierce, MFL has been flying 4-5 daily round trips to Haiti in the days since the hurricane. Through their years of service in the Caribbean, MFL has earned the trust of the international charity community, they were able to land their planes in the first days after the disaster, and get the supplies to missions working on the island.
What you can do:
Visit the MFL website to get information on what they are doing, and how to help
Donate supplies in the boxes in the social room
Visit the volunteer operation preparing supplies at the airport (see map in the social room) Volunteer to help - call Diane Blair, volunteer coordinator at 410-829-4698 or visit the MFL website to complete a volunteer form
Donate cash – urgently needed to pay for fuel for the planes - tax-deductable donations can be made on line or by check given to Dave Klar made out to Missionary Flights International. Help Dave deliver donations to the airport (hopefully the boxes will be overflowing many times!)
Call the Klars at 229-8680 for information or to provide assistance.
Missionary Flights International is a private non-profit mission aviation service to Christian missions serving in Haiti, the Dominican Republic and the Bahamas.  Established in 1964, MFI provides professional on-going air support to affiliated missions that work in these island nations.  Our full-service aviation ministry is a lifeline to the mission community as they strive to meet the needs of the poverty stricken people throughout the Caribbean
MISSIONARY FLIGHTS INTERNATIONAL3170 Airmans Drive, Fort Pierce, FL 34946(772) 462-2395 Fax: (772) 462-2397E-mail: MFI@missionaryflights.org This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Urgent Needs:
Bleach and Other Disinfectants
Tents (Any Size-Highest Quality)
Tarps (All Sizes)
Shoes and Flip-Flops
First Aid Kits
Antibiotics
Blankets
Other Needs:
Snack-type food - granola bars, etc., cerealPeanut butterTowels and washclothsPersonal hygiene products - soap, toothpaste, shampoo, etc.Flashlights & Batteries

AFRICAN LIBRARY PROJECT –
Marilyn Walters who, along with husband Jerry, spent several years teaching in Tanzania, is working on a project to start a library for a primary school in Malawi. She is collecting books for K- 4th grade and would like to include anyone interested. She is contacting elementary schools in Stuart to solicit their help. The books will be sent May 10th to a central location where a container will be filled with several "Projects" and sent to Africa to be distributed.  The organization that heads this project has started many libraries in several countries on the continent.  Marilyn happened to meet the director last summer and promised to send a library (1000 books).  Anyone knowing of a source for gently used books, appropriate for K-4th African children who love to read English books, please let her know. 
DESIGNER SHOWCASE HOUSE - March 6 thru March 26
Twenty-one of the area’s leading designers and decorators have worked their magic on the elegant Cashel Estate, site of the 2010 Children’s Home Society’s Designer Showcase House. Tours run from March 6 through 26 from 10 am to 4 pm. Enjoy lunch on the patio overlooking the St. Lucie River, shop at the home and garden boutique, and see how the classical architecture of this 1922 house translates into a warm and welcoming Florida lifestyle.
JENSEN BEACH TRAVEL - 772-334-1300
Jensen Beach Travel organized a trip for us to see the Jersey Boys on March 18 – we have a number of people participating. A couple of other trips they have scheduled might be of interest – if so, contact them directly:
Viscaya Villa with lunch at the Rusty Pelican on March 16
Wicked, the musical, on March 4.

THE LYRIC THEATER – STUART
- February 13 THE IRISH ROVERS
- February 19-28 GYPSY
- March 3 CHAMBER ORCHESTRA KREMLIN
- March 3 A NIGHT OF SAMBA AND SALSA
- March 5 ROY CLARK
- March 9-11 MARK RUSSEL
- March 15-16 ARLO GUTHRIE FAMILY REUNION TOUR
- March 20 AMERICAN BLUEGRASS MASTERS TOUR
- March 27-29 ‘TIL DEATH DO US PART: LATE NITE CATECHISM 3
- March 31 XIAYIN WANG
- April 7-11 STRING OF PEARLS
- April 12 A TRIBUTE TO FRANK SINATRA STARRING TONY SANDS
- April 15-16 CHITA RIVERA: MY BROADWAY

SUNRISE THEATER – FORT PIERCE
- AN EVENING WITH STEVE LAWRENCE February 13, 2010
- MOSCOW FETIVAL BALLET "SWAN LAKE" February 24, 2010
- TEATRO LIRICO D'EUROPA'S PRODUCTION OF VERDI'S "RIGOLETTO" February 26, 2010
- THE NATIONAL TOURING COMPANY OF CABARET February 28, 2010
- OPERA A LA CARTE’S PRODUCTION OF GILBERT AND SULLIVAN’S "THE MIKADO" March 2, 2010 NEW SHANGHAI CIRCUS March 3, 2010
- 4 BITCHIN BABES: "DIVA NATION" March 4, 2010 • GORDON LIGHTFOOT March 13, 2010
- DUBLIN'S TRADITIONAL IRISH CABARET March 17, 2010
- THE CAPITOL STEPS March 24, 2010
- TEATRO LIRICO D'EUROPA'S PRODUCTION OF VERDI'S "LA TRAVIATA" March 27, 2010
- THE BEACH BOYS April 1, 2010 MENOPAUSE THE MUSICAL April 10-11, 2010
 
 
 
 
 
 
 
 
 
 
 
 

Wednesday, February 24, 2010

Oceanside 1 BOD Meeting 2/10/10

ISLAND DUNES OCEANSIDE I CONDOMINIUM ASSOCIATION, INC.
8880 SOUTH OCEAN DRIVE
JENSEN BEACH, FL 34957
Minutes of the Board Meeting
Held February 10, 2010 in the Social Room
 
The Board Meeting was called to order at 2:00 PM by President Mike Monin.
 
Proper notice had been sent out according to the law and was also posted in the mail room and the elevators 72 hours prior to the meeting..
 
There was a quorum as:  Mike Monin, pres, Paul Barton, Vice pres, Bob Hammond, Treas, Marilyn Walters, Sec., and Joanne Gillease, Director for the Board of Directors (attending by phone),  were present.
 
Pres. Mike Monin suggested that we waive the reading of the organizational meeting minutes of the 30th of Jan.  The motion was made by Paul Barton and seconded by Bob Hammond.  All were in favor.
 
Business:
1.  WEB PAGE DIRECTOR:
Rip Rapacki, our present director is resigning the position.
There has been no response to the request for a replacement.
Discussion of the need for our Web Page - usefulness,  importance of maintaining it for the
future needs, (hurricanes, etc) , possible facebook or blog use, is it a valuable tool, etc.
Decision - do nothing at the present -- investigate it more thoroughly -- keep looking for replacement for Rip.
2.  SOCIAL COMMITTEE REQUEST OF $1000 PER YEAR FOR HOLIDAY
DECORATIONS AT THE CONDO
Discussion -  Joanne noted that thru Ted's brilliant management, we even have a money
surplus in the budget for this last year.  The addition of seasonal decorations in and outside our
building, gives us a feeling of family where this is our home and not a hotel.
Mike Monin motioned that the Social Committee be given the approval  of spending $1000
(not to exceed $1000) verifiable by appropriate receipts, for Holiday and seasonal
decorations.  This will be applied to the 2011 budget, but  may be expended during the period
of 2010.  Joanne Gillease seconded the motion and all were in favor.
3.ARC REPORT: (submitted by Gerald Walters, chairman of the ARC committee)
1. Stain sidewalk in the horseshoe drive area.
Discussion and decision to leave it as it exists.
2. Stain inside of the curb of the horseshoe area.
Discussion.   Marilyn Walters motioned that we paint the inside of the curb of the Horseshoe curb BLACK to resemble that done at Building II.  Mike Monin seconded  and the motion passed by all.
3. Notices in elevators and Lobby
Discussion and decisions -  Bullet list of weekly events in the elevator
Barb (one sleeve in elevator)
One sleeve in the elevator for Ted's announcements - Ted
One easel in the Lobby for Social Committee announcements
Additional easel in the Social Room for overflow Social events.
Other business to be posted in the Mail Room
Request that the Social Committee prepare a monthly calendar listing  of the events for the month - to be handed out to all interested residents
Request that the Social Committee appoint one member of their committee to see that the easels remain neat and orderly.
4. Ping Pong Table Top
Discussion of whether to bring down the ping pong table top to the game room for the
use of the residents of Island Dunes I.
Bob Hammond motioned that we reject the request of the use of the Ping Pong Table.
Joanne Gillease seconded it and the motion was passed by all.
5. Water Puddles on the Walkways.
Discussion of the problem -  safety hazard for all - need to investigate problem further.
Paul  moved that we table this item for further discussion by the board pending the
outcome of investigation of the problem.   Bob H seconded the motion and it was passed
by all.
6. Cloth Awning over our North Door =  Not now
7. Floor Tile in the Elevators
Discussion - need new tile -- it must be fire resistant.
Decision to investigate wood tile in #501 by Ted and he will report back to us.
8. Carpet in the Elevator.
Discussion that the present carpet used is too flimsy and is a hazard for tripping as one
gets onto the elevator.
Decision - Ted will change to a heavier carpet.
9. Boiler adequate - Yes -  no action required.
10. Lobby Table - nice - no action required
11. Metal Door Frames are rusting is spots.
Ted reported that work is in progress to correct this problem.
12. Speaker Repair - ?  Another inspection is in 2 months.
13. Water Line Corrosion - Rust on water lines.
Cannot address this due to hidden lines behind walls of the building.
14. Pads in the Elevators - no change
No action taken.
15. Furniture change in Lobby and Social Room - NO
No action needed to be taken.
16. Low Brick Border along the horseshoe walks to keep the chips in place, and adding some new plantings which should add a classy touch.
Discussion:
Motion was made by Mike M. that the ARC committee bring forth ideas and recommendations for this request and present them to the Board.  Our landscape people will then proceed to do it.   Bob H seconded the motion and all were in agreement.
17.  Lobby Monitor - too expensive -
No action needed.
7. CALENDAR SHEETS WEEKLY FROM SOCIAL COMMITTEE
Discussion that this has already been addressed - see above. (#3)
8. FORECLOSURE DEVELOPMENTS -
Nothing new.  Ted did report that the 102 property is on the court calendar for April.
Joanne requested that we try to get 401 on the court calendar as soon as possible. Contact Judge Radzewski.
9. INSURANCE CERTIFICATE ISSUES
Ted reported that there are 8 insurance certificates issued to uninsured owners.
The cost to insure these units is $321 a unit that is occupied by the owner and $348 a unit that is unoccupied by owner.
10. NEW BUSINESS - none
11.  Mike motioned to adjourn the meeting at 3:28 PM.  Marilyn seconded the motion and it was agreed by all.
Respectfully submitted by   Marilyn Walters, Secretary.
 
 
 
 
 
 
 

POA Annual Meeting 2/10/10

Island Dunes Oceanside PROPERTY OWNERS’ ASSOCIATION, INC.
8880 South Ocean Drive
Jensen Beach, Fl 34957
 
Minutes of the Annual Meeting for 02/10/10
 
 
The Annual Members Meeting was called to order at 7:00 P.M., on Wednesday, February 10, 2010, in the social room of Island Dunes Oceanside II by the President, Thomas Shumaker. The recording secretary is Barbara Blanchard.  
Present were President; Tom Shumaker, Vice President; Paul Gillease, Secretary; Monica Lavelle, Treasurer; Jean Lallement, Director; Doug Smith, Building Manager; Ted Blanchard; and Recording Secretary; Barbara Blanchard.
It was confirmed that notice of this meeting had been posted in compliance with the By-Laws of the POA and the Florida Condominium Act. Notices were also mailed to all the owners.
Ted Blanchard announced we had a quorum as we had received 97 proxies. We have 17 owners in attendance at the meeting. The requirement was 81 proxies (30 % of 269).
The odd # years, Building 1 has three on the BOD and Building II has two on the BOD. On the even # years, Building II has three on the BOD and Building I has two on the BOD. This year, the presidency will be from Building I for 2010 to 2011.
Monica Lavelle made a motion to approve the minutes from the last Annual Meeting. Paul Gillease second and all were in favor.
Ted Blanchard read the maintenance jobs that had been done in 2009. You may get a copy of this report from the office of Building I, if you are interest in reading it.
Lee Haas from unit 310 in building II said there was a problem with the car wash/vacuum cleaner. The Electric line has a time limit and it trips the fuse. Ted said that we have run electric lines from the car rinse to the vacuum area. This improved it 100% as the fuse will go out approximately every 5 weeks.
Jo Jo Dyke from unit 1105 in building II said the guards now have name tags so now we can place their name with their face.
Asa Hemperley from unit 405 in building II. Ted, there is a big chunk that has been off since the hurricane. Ted stated that another chunk came off within the last month. We discussed the vacuum hose and the rewiring.
Tom Shumaker said all the five members from the Board of Directors are working well together.
The salt and wind are not good around here. January was cold and did damage to plants and trees. Northside Nursery said to wait for one month to see if they will come back.
Tom Shumaker asked a show of hands asking if the property looks better this year than last year. The majority of the people raised their hands showing that the property looks better this year than last year.
We will check with Northside Nursery to see what will grow well here due to the wind and the salt water.
John Stanek from unit 309 in building II complimented the Board and Ted Blanchard for the work they have done for the POA as everything is looking good now.
Monica Lavelle stated that Ted Blanchard has been watering trees, grass or shrubs when needed.
Tom asked how you like the cover that we put around the north and south side of the car rinse areas. The people stated that they are pleased with the cover.
Tom stated that we had several of the shrubbery died so we put sod in some areas. Reply was stated that it was an improvement.
Jo Jo asked if there was a ground covering that would look better. The BOD can look into this issue.
Jean Lallement gave the treasurers report. If anyone would like a copy of this report you may pick one up at the office.
Doug Smith stated that Ted and Barbara Blanchard have done a good job for the POA and he thanked us for doing our jobs.
Tom stated that we ordered a 35 foot flag pole. Ted measured it and it was only 30 foot long so they took it back and they ordered another one that was 35 foot long.
Paul Gillease stated that Tom Shumaker has done good leadership and Ted and Barbara Blanchard have done a great job.
Tom stated that we have two new reserve accounts. One is for parking lot trellis and the other is for parking lot lights.
Asa stated that the trellises cannot be insured.
Ted stated that the audit has been completed.
John Dyke unit 1105 in building II asked if we could take money from the reserves for a project that you would want to do if we replace it with the money the following year. This can only be done with a vote of the owners.
Any expenditure over $10,000 we need a reserve account for that item.
Doug Smith asked if the third person from building II been chosen yet? Tom Shumaker stated that they have not chosen the third person yet.
Doug Smith made a motion to adjourn the meeting. Paul Gillease seconded and all were in favor to adjourn the meeting.
 
 
 
___________________________________ _______________________
Recording Secretary Date

Oceanside 1 Org. Meeting 1/20/10

ISLAND DUNES OCEANSIDE I CONDOMINIUM ASSOCIATION, INC.
8880 SOUTH OCEAN DRIVE
JENSEN BEACH, FL 34957
Minutes of the Organizational Meeting
Held January 20, 2010
In the Social Room
 
The Organizational Meeting was called to order at 8:44 PM. Bob Hammond was appointed the recording secretary.
Proper notice had been sent out according to the law and was also posted in the mailroom and the elevators 72 hours prior to the meeting.
There was a quorum as; Mike Monin, Bob Hammond; Paul Barton and; Doug Smith were present.
Ted verified that 92 proxies or members were present for the meeting.
Bob Hammond motioned to waive the reading of the January 30, 2009 Organizational Meeting minutes. The motion was seconded by Mike Monin and all were in favor.
Mike Monin motioned to appoint Marilyn Walters for the two year vacant term. Paul Barton second and all were in favor.
Paul Barton motioned to appoint Mike Monin as President. Marilyn Walters second and all were in favor.
Mike Monin made a motion for Bob Hammond to be Treasurer, Paul Barton second and all were in favor.
Mike Monin motioned to appoint Marilyn Walters as Secretary; Bob Hammond second and all were in favor.
Mike Monin motioned to have Paul Barton as Vice President, Bob Hammond second and all were in favor.
Mike Monin motioned to have Joanne Gillease as the Director for the Board of Directors, Paul Barton seconded, all in favor.
Motion by Mike Monin and seconded by Paul Barton to take the budget surplus for the year 2009 and put $15,000 into Paint Reserve, $6,000 into Elevator Reserve, $10,000 into Retained Earnings and any extra go into General Deferred Maintenance, all in favor.
Next ID Board meeting is scheduled for 2/8 at 2pm.
Meeting adjourned at 8:56 PM.
Recording Secretary
 
___________
Bob Hammond

POA Org. Meeting 2/10/10

Island Dunes Oceanside Property Owners Association, Inc. (POA)
Organizational Meeting 02/10/10
The Organizational Meeting was held in the social room of Island Dunes Oceanside II,
8800 South Ocean Drive, Jensen Beach, FL 34957
 
The meeting was called to order by Thomas Shumaker at 7:50 P.M. Barbara Blanchard was appointed the recording secretary.
The presence of a quorum was established. Present were President; Tom Shumaker, Vice President; Paul Gillease, Secretary; Monica Lavelle, and Treasurer; Jean Lallement.
It was confirmed that notice of this meeting had been posted in compliance with the By-Laws of
the POA and the Florida Condominium Act.
On the odd # year (2009) there are three BOD members from Building I and two BOD members from Building II. On the even # year (2010) there are three BOD from Building II and two from Building I.
Jean Lallement nominated Paul Gillease for President, Monica Lavelle seconded, and all were in favor.
Paul Gillease nominated Tom Shumaker for Vice President, Jean Lallement seconded, and all were in favor.
Monica Lavelle nominated Jean Lallement for Treasurer, Paul Gillease seconded, and all were in favor.
Paul Gillease nominated Monica Lavelle as Secretary, Jean Lallement seconded and all were
in favor.
Tom Shumaker nominated Barbara Blanchard as assistant Treasurer and assistant Secretary, Paul Gillease seconded, and all were in favor.
Paul Gillease made a motion to adjourn at 8:00. Jean Lallement second and all were in favor.
The meeting was adjourned at 8:00 P.M.
 
______________________________________ ________________________
Barbara Blanchard, Recording Secretary Date

Test Picture


Tuesday, February 23, 2010

Oceanside 1 Annual Meeting 1/20/10

ISLAND DUNES OCEANSIDE 1 CONDOMINIUM ASSOCIATION, INC.
8880 SOUTH OCEAN DRIVE
JENSEN BEACH, FL 34957
ANNUAL MEMBERS MEETING HELD ON JANUARY 20, 2010 IN THE SOCIAL ROOM
The Annual Members Meeting was called to order at 7:35 PM in the Social Room by the President; Mike Monin. Present were:
President; Mike Monin, Vice President; Paul Barton, Treasurer; Doug Smith, Secretary Bob Hammond
Director; Joanne Gillease was absent,
Building Manager; Ted Blanchard, and Bob Hammond acted as the Recording Secretary.
Barbara Behrens, Jean Micera and Sharon Roth counted the proxies. Between the owners and the proxies, we had a quorum of 92.
Confirmation of proper notice was mailed 30 days in advance of the meeting & also posted in the building.
A motion was made by Dave Hoggard to waive the reading and approve the Annual Minutes for 2008. Maureen Smith second & all were in favor.
Mike Monin read the Presidents Report.
Mike thanked the following: Jim Ziemba and Charles Singer for the IDCC board, Paul Gillease, Jean Lallement, and Doug Smith for the POA Board, Jerry Walters and his team for the ARC, Jean Micera and her team for the Social Committee, and the ID Board for all their efforts.
Report is attached.
Doug Smith gave his Treasures Report.
$52,780 under budget for 2009
Report is attached.
Gerry Walters gave his ARC Report.
Report attached.
Jean Micera gave her Social Committee Report.
Jean thanked everyone on the Social Committee. Check the notices in the lobby.
Charles Singer gave the Presidents Council Report.
A1A road work to begin in May 2010
Nothing new on beach repairs
Ted Blanchard gave the Managers Report for 2009.
Shutter inspection
Proof of homeowners insurance
Steve Mai new maintenance man.
Report attached.
The Presidents, Treasurers, ARC Committee and the Managers reports will be posted on the web page. If anyone wants a copy they may be received at the office.
Charles Singer made motion to adjourn and seconded Jerry Walters. Meeting adjourned at 8:35 P.M.
________________________________________ _________________________
Bob Hammond, Recording Secretary Date